A Brain New Way To Work

Eve Abbott

Archive for the 'computer tips' Category

“Too many schedulers, Too little calendar time” Tips

Keeping Track of Both the Schedulers and Your Calendar

If you and your assistant both handle scheduling, take this simple step to make it clear which one of you made each appointment on the calendar. This avoids the: “Who scheduled that meeting for the same time?!

The fix: The person scheduling the appointment can include their initials in parentheses after the meeting title. For example: Budget Meeting, All Staff (CS).

You’ll be able to easily figure out what the misunderstanding was because you will both know for sure who made the overlapping appointment.

Email Signatures Work Best Both Ways 

Just as every executive (or any professional!) needs an email signature with their complete contact information, so does their assistant. Especially if your assistant is handling matters for more than one boss!

Your assistant needs to set up a separate email signature for each of the people for which he/she handles email correspondence.

The example email signature includes:

Rebecca Sunnybrook (name), Executive Assistant to Lou Abbott (boss name)

Vice President of Sales (boss’ title), ABCASEFA EFASEFAX (company name)

X 337455 (Internal phone number)

(222) 555-8888 (External phone number)

Rebecca.Sunnybrook@ABCASEFA-EFASEFAX.com (Live link email)

Optional: company website URL here

Company wide email signature protocols help to keep communications flowing more clearly with fewer mistakes.

Plus, signatures tell people you do want them to be able to be in touch with you. Even if it is through your assistant rather than directly to you!

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7 Easy Optimizing Your Computing Tips

The secret to optimizing your productivity and keeping your team organized is the same as the answer to “How do you eat a computer?”  The answer is “One byte at a time!”

With software applications taking up increasing amounts of hard drive space and people using multiple applications simultaneously, it is easier than ever to  have your work crawling along slowly.

BACKUP BACKUP BACKUP: Backing up your work on a regular basis gives you the security of knowing that even if you do toss something before its time – you can retrieve it. Make sure IT actually has backups of your system.

This makes optimizing your computing  a worry free activity. You may be amazed at how much you never refer to again.

Remember, 80 percent of what we e-file never gets referred to again!

7 Optimizing  Your Computing Tips:

  1. Put an underscore (_) in front of any folder and an exclamation point (!) in front of any file name that you use most frequently.
  2. Review temporary (.tmp) files before deleting.
  3. Back up large unused files (or when finishing a project) onto media of choice (Memory stick, CD, DVD, External hard drive).
  4. Make an Archive folder in each major directory and/or in each major folder for outdated files and compress these folders.
  5. Empty the recycle bin.
  6. In Explore, Windows, Delete all files in Temp folder.
  7. At Start Pearl, select Explore, Search (magnifying glass icon), Files or Folders, Key in .tmp, Do a FIND ALL and  delete.

Your computer will thank you and run faster. Your team will thank you and run smoother. Any executive will thank themselves for being so smart as to use my easy brain-based performance tips to save time and overcome overload!

Excerpts from: “A Brain New Way to Work: Using your brain at work for better results with less stress” Copyright 2010 Eve Abbott All rights reserved.

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