A Brain New Way To Work

Eve Abbott

Archive for the 'overcome information overload' Category

 A defined space tends to collect items which belong in it. An undefined space tends to become piles of chaos.

These are two of the universal productivity principles that apply to both computer files and paper information.

  

Define Your Space or Pile on the Chaos. Whenever you look at a shelf of binders (or anything in your office) that has no label, your brain opens a loop.  

It wants to know “What is it? When do I need to do what with it?  What will I need to put in/take out of it?”

When you label every item (or space) in your office—you’ll act from a more clear mental framework.

 

 

Get it Right the First Time 

If there are three shelves labeled on your bookcase, when you are in a hurry you will throw stuff on the fourth shelf with no label. 

 If it’s got a label, your brain goes “BZZZT! Try again.”

So you’re more likely put it where it belongs the first time. 

 

Label Makers Rule

Label makers are a must for every office tune-up.

First, because it makes it easier to do the best thing and label items as you go along.

 

 

Second, because when a binder, file or desktop organizer section is

labeled you make decisions from a sense of order instead of struggling with mental overload from unnecessary stimulation.
Label makers make productivity faster and easier. Just type, print and stick.

 

Do not let whether or not you have a label maker stop you from

labeling things. Handwritten labels work just fine. I use them often in

my own office.Any sorter unit can become just another pile without clear identification. Labeling is one of the most important productivity techniques to maintaining more order as you adjust to work and life changes. Label makers save time!

 

Label that sorter!  In – Action – Out

It’s important to establish In zones, and Out exits, in addition to your core Action area. No one should have to ask, “Where’s your inbox?”

 Improve your desktop sorters with categories by department, topic,

or file topic sections, because as long as you have it all labeled or

indexed, anyone can find what is needed.

 

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Tax, Financial and Business Records Guidelines: Hold on to records for only as long as required

80 percent of the paper that we file at work is NEVER referred to again.  After one year that unnecessary document storage statistic increases to over 90 percent.

Eegads !! It’s no wonder we can’t find what we’re looking for. Use my paper retention tips to melt your paper blizzard at work and for tax-time at home.

Home Tax Audit records retention guideline tip:

Written documentation for each deduction: receipts, buy/sell/donate/yearly investment  statements, 1099s and/or W-2s, credit card/bank statements & checks.

After six years; Put actual tax filing papers and any essentials (W-2s/1099s into a permanent tax records archive. For details see:

Then, dispose of outdated backup documentation and SHRED.                      

If you turn your personal tax insurance and financial record shredding over to a company — make sure they will let you watch them shred your documents.

For more tips on records retention guidelines for work and personal documentation check out:  

If you don’t need it, why not dump it?

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7 Easy Optimizing Your Computing Tips

The secret to optimizing your productivity and keeping your team organized is the same as the answer to “How do you eat a computer?”  The answer is “One byte at a time!”

With software applications taking up increasing amounts of hard drive space and people using multiple applications simultaneously, it is easier than ever to  have your work crawling along slowly.

BACKUP BACKUP BACKUP: Backing up your work on a regular basis gives you the security of knowing that even if you do toss something before its time – you can retrieve it. Make sure IT actually has backups of your system.

This makes optimizing your computing  a worry free activity. You may be amazed at how much you never refer to again.

Remember, 80 percent of what we e-file never gets referred to again!

7 Optimizing  Your Computing Tips:

  1. Put an underscore (_) in front of any folder and an exclamation point (!) in front of any file name that you use most frequently.
  2. Review temporary (.tmp) files before deleting.
  3. Back up large unused files (or when finishing a project) onto media of choice (Memory stick, CD, DVD, External hard drive).
  4. Make an Archive folder in each major directory and/or in each major folder for outdated files and compress these folders.
  5. Empty the recycle bin.
  6. In Explore, Windows, Delete all files in Temp folder.
  7. At Start Pearl, select Explore, Search (magnifying glass icon), Files or Folders, Key in .tmp, Do a FIND ALL and  delete.

Your computer will thank you and run faster. Your team will thank you and run smoother. Any executive will thank themselves for being so smart as to use my easy brain-based performance tips to save time and overcome overload!

Excerpts from: “A Brain New Way to Work: Using your brain at work for better results with less stress” Copyright 2010 Eve Abbott All rights reserved.

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If not, why not? What a great tool to boost your productivity and give your brain the best opportunity to help you work at your personal best. If you can’t close your office door for privacy while you exercise, you can even do it a bathroom stall!

Plus, it’s useful for any kind of brain fog or dullness, and for promoting emotional stability. It has been demonstrated to improve memory and focus in children, adults and elders.

Instructions on how to do this 3-minute simple exercise:

  • Standing with your feet pointing straight ahead, spread them apart about shoulder width.
  • Gently grab your right earlobe with the thumb and finger of your left hand.
  • Cross over your left arm and do the same using your right hand on the left earlobe.
  • Then squat as fully as you can comfortably, while breathing in.

(Inhaling as you squat may seem counter intuitive, but that’s what works.)

  • Then breathe out as you stand upright.

(Your breathing needs to be synchronized with the squats.)

  • Continue to repeat this movement/breath cycle while holding both earlobes for three minutes.

That may be too much at first, so start with one minute. One can go up to five minutes, but three is enough to produce results. This can be done by anyone at any age and is recommended on a daily basis until the brain fog lifts.

How It Works: Los Angeles physician Dr. Eric Robins says that the brain cells and neurons (connectors) are energized with this simple exercise.  It seems that combining a mildly aerobic exercise also helps flood the brain cells with oxygen. He prescribes it to his patients and has had excellent results.

According to Yale neurobiologist Dr. Eugenius Ang, the earlobes are acupuncture points that stimulate neural pathways in the brain. Using opposite hands for gently pinching the earlobes creates activity on both sides of the brain’s hemispheres simultaneously.

Ang showed the results from EEG (electroencephalography) readings after doing this exercise indicate that the right and left hemispheres of the brain had become synchronized. (EEG readings measure the neuron firings in the brain via electrodes on the scalp.) Dr. Ang also does this exercise daily in the morning and when he feels tired.

 How It Started: This easy and inexpensive way to improve memory, mental clarity and focus was introduced by pranic (breathing) yoga Master Koa Chok Sui’s book SuperBrain Yoga and taught by him personally on lecture tours.

It was also featured in a Los Angeles CBS News report that had an MD, a Yale neurobiologist, an occupational therapist, educators, and parents endorsing it.

 What have you got to lose? Just three minutes for mental clarity, improved focus and emotional resilience!

Information originated from

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Finding a new way to help reduce stress without paying a psychiatrist is always a good thing for over-worked and inevitably stressed professionals.

BBC News: Meditainment presents a 14 minute guided meditation called “The Secret Garden” at no charge. Whether you’re new or experienced in
meditation, you can expect this to work first time. After a
5 minute breathing exercise, you will follow a story where
you imagine relaxing on a hammock in your own Secret Garden.

Get your complimentary .

I especially recommend this online relaxation resource because the download is free so you can access it anytime on your computer.

As often as you want or need to take a few minutes to relax will restore oxygen to your brain and turn on the vagus nerve for more blood flow to the brain. You may be pleasantly surprised at the before-and-after difference!

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I have been surprised to find just how much the different search engines do not show all appropriate results for any one search term. Plug the same word (s) into Google, Yahoo or BING and get mostly the same results plus there are always some obviously ‘missing links’.  

Enter with a great solution: put in your search terms and just toggle through the link results for all three major search engines (with the duplicates not shown). You also get a complete range of video, images and podcast results!

www.LEAPFISH.com  is now my favorite search site and I use it everyday. Save Time. Get better, faster search results. Try it, you will like it!

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This one-minute video introduces Eve Abbott with A Brain New Way to Work. Achieving peak performance with a 50,000 year old brain is bound to be challenging. Overcoming Information Overload is crucial to professional success in any industry. That’s why Eve called her book A Brain New Way to Worktm.

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Eve Abbott with A Brain New Way to Work on Internet Radio

This lively interview includes three segments with Eve Abbott on getting better results from your unique brain style at work while “Getting It All Done in a 24/7/365 World”. Your host is Bridget Beck of “Get Wise – Get Organized” on World Talk Radio.

 
icon for podpress  Standard Podcast [43:24m]: Play Now | Play in Popup | Download

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